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Pay stubs15 layoutsSix colors, optional check area Form W-2Employee copiesFor employers Form 1099NEC and MISCFor payers InvoicesFreeSee the invoice generator
  • 15 layoutsFrom classic statements to modern summaries
  • Six colorsOn every statement layout
  • Optional check areaTen decorative styles, or none
  • Same calculationsThe layout changes the look, not the figures

Every preview uses made-up sample data and carries a SAMPLE watermark. Select a preview to see it larger.

Statement layouts

13 layouts, with or without a check area

Each layout comes in six colors. Use it as a statement only, or add a decorative check area at the bottom of the page.

Classic earnings statement layout in blue, statement only, shown with sample data and a SAMPLE watermarkStatement onlyClassic earnings statement layout in blue, with the outline check area, shown with sample data and a SAMPLE watermarkWith check area
Classic

Classic earnings statement

The familiar arrangement: employer and employee at the top, earnings and deductions side by side.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Advice statement layout in indigo, statement only, shown with sample data and a SAMPLE watermarkStatement onlyAdvice statement layout in slate, with the ruled lines check area, shown with sample data and a SAMPLE watermarkWith check area
Classic

Advice statement

A pay summary sits above the detail, so gross pay, deductions and net pay are read first.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Boxed earnings statement layout in blue, statement only, shown with sample data and a SAMPLE watermarkStatement onlyBoxed earnings statement layout in indigo, with the security tint check area, shown with sample data and a SAMPLE watermarkWith check area
Compact

Boxed earnings statement

Every block sits in its own outlined box. Compact and easy to scan.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Ledger with title tab layout in slate, statement only, shown with sample data and a SAMPLE watermarkStatement onlyLedger with title tab layout in green, with the green wave check area, shown with sample data and a SAMPLE watermarkWith check area
Compact

Ledger with title tab

A ledger-style table with a title tab across the top.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Summary with net pay headline layout in indigo, statement only, shown with sample data and a SAMPLE watermarkStatement onlySummary with net pay headline layout in burgundy, with the burgundy lattice check area, shown with sample data and a SAMPLE watermarkWith check area
Modern

Summary with net pay headline

Net pay leads the page as a headline, with the breakdown underneath.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Section boxes layout in green, statement only, shown with sample data and a SAMPLE watermarkStatement onlySection boxes layout in blue, with the blue rosette check area, shown with sample data and a SAMPLE watermarkWith check area
Modern

Section boxes

Earnings, taxes and deductions each get a titled section box.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Employer & employee detail bars layout in blue, statement only, shown with sample data and a SAMPLE watermarkStatement onlyEmployer & employee detail bars layout in slate, with the slate contour check area, shown with sample data and a SAMPLE watermarkWith check area
Compact

Employer & employee detail bars

Employer and employee details run in shaded bars above the pay tables.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Employee earnings statement layout in burgundy, statement only, shown with sample data and a SAMPLE watermarkStatement onlyEmployee earnings statement layout in black, with the scissors voucher check area, shown with sample data and a SAMPLE watermarkWith check area
Itemized

Employee earnings statement

Employer and employee side by side, with a totals strip for current and year-to-date figures.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Compact statement table layout in black, statement only, shown with sample data and a SAMPLE watermarkStatement onlyCompact statement table layout in green, with the security tint check area, shown with sample data and a SAMPLE watermarkWith check area
Compact

Compact statement table

One tight table for everything. Leaves the most room on the page.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Net pay banner + statement layout in blue, statement only, shown with sample data and a SAMPLE watermarkStatement onlyNet pay banner + statement layout in indigo, with the net pay banner check area, shown with sample data and a SAMPLE watermarkWith check area
Modern

Net pay banner + statement

A colored net pay banner across the top, followed by the statement.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Stacked statement with identity panel layout in slate, statement only, shown with sample data and a SAMPLE watermarkStatement onlyStacked statement with identity panel layout in burgundy, with the security tint check area, shown with sample data and a SAMPLE watermarkWith check area
Classic

Stacked statement with identity panel

An identity panel at the top with earnings and deductions stacked below it.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Two-column compact layout in indigo, statement only, shown with sample data and a SAMPLE watermarkStatement onlyTwo-column compact layout in blue, with the teal fan check area, shown with sample data and a SAMPLE watermarkWith check area
Compact

Two-column compact

Two compact columns: earnings on one side, deductions on the other.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black
Payments & deductions boxes layout in burgundy, statement only, shown with sample data and a SAMPLE watermarkStatement onlyPayments & deductions boxes layout in green, with the outline check area, shown with sample data and a SAMPLE watermarkWith check area
Modern

Payments & deductions boxes

Separate boxes for payments and deductions, with totals underneath.

  • Blue
  • Indigo
  • Green
  • Burgundy
  • Slate
  • Black

Check stub layouts

Ruled stubs with a check area built in

Two layouts always include the decorative check area: one with illustrated backgrounds, one with a security-style tint.

Check stubs

Ruled stub with security check

A ruled pay stub above a decorative check area with a fine security-style tint.

Ruled stub with security check layout in blue, with a decorative check area, shown with sample data and a SAMPLE watermarkBlueRuled stub with security check layout in green, with a decorative check area, shown with sample data and a SAMPLE watermarkGreenRuled stub with security check layout in burgundy, with a decorative check area, shown with sample data and a SAMPLE watermarkBurgundyRuled stub with security check layout in slate, with a decorative check area, shown with sample data and a SAMPLE watermarkSlate

Check area styles

A decorative, non-negotiable check area

The check area is a design element on the pay record. It is marked NON-NEGOTIABLE, it is not a check, and it cannot be cashed or deposited. It shows no bank name, no routing or account number and no signature.

Security tint

Decorative check area in the security tint style, marked non-negotiable, with sample data
Security tint

Illustrated backgrounds

Decorative check area in the blue rosette style, marked non-negotiable, with sample data
Blue rosette
Decorative check area in the green wave style, marked non-negotiable, with sample data
Green wave
Decorative check area in the burgundy lattice style, marked non-negotiable, with sample data
Burgundy lattice
Decorative check area in the slate contour style, marked non-negotiable, with sample data
Slate contour
Decorative check area in the teal fan style, marked non-negotiable, with sample data
Teal fan

Simple line styles

Decorative check area in the outline style, marked non-negotiable, with sample data
Outline
Decorative check area in the ruled lines style, marked non-negotiable, with sample data
Ruled lines
Decorative check area in the net pay banner style, marked non-negotiable, with sample data
Net pay banner
Decorative check area in the scissors voucher style, marked non-negotiable, with sample data
Scissors voucher

Tax forms

W-2 and 1099 forms

Year-end forms follow the official box numbering, so there is one layout for each form and tax year. The samples below are recipient copies filled with made-up data.

Form W-2 sample, recipient copy, filled with made-up data and marked as a sample that is not filedSelect to see it larger
Wage and Tax Statement

Form W-2

The employee copies of Form W-2, laid out box by box: the numbered wage and tax boxes, Box 12 codes, and state and local lines.

Tax years 2021–2026. PayStubsKit prepares these copies as a PDF. It does not file with the IRS or the Social Security Administration.

About the W-2 generator →
Form 1099-NEC sample, recipient copy, filled with made-up data and marked as a sample that is not filedSelect to see it larger
Nonemployee Compensation

Form 1099-NEC

The recipient copy of Form 1099-NEC, for payments a business made to an independent contractor.

Tax years 2021–2026. PayStubsKit prepares these copies as a PDF. It does not file with the IRS or the Social Security Administration.

About the 1099-NEC generator →
Form 1099-MISC sample, recipient copy, filled with made-up data and marked as a sample that is not filedSelect to see it larger
Miscellaneous Information

Form 1099-MISC

The recipient copy of Form 1099-MISC, for other reportable payments such as rent or prizes.

Tax years 2021–2026. PayStubsKit prepares these copies as a PDF. It does not file with the IRS or the Social Security Administration.

About the 1099-MISC generator →

Recipient copies, not filing copies

A W-2 is prepared by the employer and a 1099 by the payer. PayStubsKit prepares the copies you give to your employee or contractor. The official Copy A that goes to the Social Security Administration or the IRS is filed separately, electronically or on the official red-ink form.

On every pay stub layout

What every pay stub template includes

Company information

Your business name and address at the top of the stub, with your logo if you add one.

Employee information

The name and address of the person paid, with the pay period and pay date.

Income details

Hours and rate or salary, with gross pay for the period and for the year to date.

Deductions

Each tax and deduction on its own line, with current and year-to-date amounts, and net pay.

Colors

Six colors on every statement layout

Top of the Summary with net pay headline layout in blue, with sample data
Blue
Top of the Summary with net pay headline layout in indigo, with sample data
Indigo
Top of the Summary with net pay headline layout in green, with sample data
Green
Top of the Summary with net pay headline layout in burgundy, with sample data
Burgundy
Top of the Summary with net pay headline layout in slate, with sample data
Slate
Top of the Summary with net pay headline layout in black, with sample data
Black

Templates change the look, not the facts

A template decides how a pay stub is laid out. The figures come from the pay details you enter, and they should match what your business actually paid. PayStubsKit layouts do not imitate any bank, payroll provider or employer.

Read the acceptable use policy

Create a Pay Stub How the generator works

Questions

Template FAQ

Do the layouts change the calculations?

No. Every pay stub layout shows the same figures. The layout only changes how they are arranged and colored.

Can I add my company logo?

Yes. You can add your logo when you create a pay stub, and choose the layout and color that suit your business.

Is the check area a real check?

No. It is a decorative part of the pay record, marked NON-NEGOTIABLE. It cannot be cashed or deposited, and it carries no bank name, routing or account number, or signature.

Why is there only one W-2 and 1099 layout?

Those forms follow the official box numbering for each tax year, so their layout is fixed. Pay stubs have no official format, which is why there are several layouts to choose from.

Will a lender or landlord accept these documents?

That is their decision. A document made here records what your business paid; we cannot promise that any third party will accept it.

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